Privacy policy.

Controller of personal data

Information clause — recruitment process. Pursuant to Art. 13(1) and (2) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (GDPR), we inform you that the controller of personal data submitted via the website www.pro-medicus.org is:

Information on the data collected and stored

1. Purpose of processing: recruitment process — obtaining a job.
2. Legal basis for the processing of personal data: Art. 6(1)(a) GDPR (the employee’s voluntary consent).
3. Providing personal data is a condition of participating in the recruitment process.
4. Categories of personal data concerned: first and last name, date of birth, correspondence address, e-mail address, telephone number, education, qualifications (including certificates and knowledge of foreign languages), employment history and description of professional experience.
5. Information on the recipients of personal data or categories of recipients: exclusively in anonymised form.
6. Information on the intention to transfer personal data to a recipient in a third country or to an international organisation, and on the existence or absence of an adequacy decision by the European Commission, or in the case of a transfer referred to in Art. 46, Art. 47 or the second subparagraph of Art. 49(1) GDPR: no.
7. Information on the conclusion of a data processing agreement: no.
8. Period for which the personal data will be stored: up to 6 months after completion of the recruitment and the person taking up employment.
9. Source of the personal data: the data are provided by the job candidates.
10. Information on profiling: anonymised profile.

Rights of the data subject

11. The data subject has the right to lodge a complaint concerning the processing of their personal data by the Controller, or by the entity/organisation to which the personal data were transferred, with the competent authority in an EU member state.
12. Information on the right of access to the processed data:
    1. The data subject has the right to request information about the processed data at any time.
    2. The Controller shall, without undue delay — and at the latest within one month of receipt of the request — provide the data subject with information on the actions taken in connection with the request under Art. 15–22 GDPR (request for rectification, cessation of processing or erasure of personal data). This period may, if necessary, be extended by a further two months, taking into account the complexity of the request or the number of requests. The Controller shall inform the data subject of any such extension within one month of receipt of the request, together with the reasons for the delay. Where the data subject submits the request electronically, the information shall, where possible, be provided electronically, unless the data subject requests otherwise.
    3. If the Controller does not take action on the data subject’s request, the Controller shall inform the data subject without delay — and at the latest within one month of receipt of the request — of the reasons for not taking action and of the possibility of lodging a complaint with a supervisory authority and seeking a judicial remedy.
    4. Where the Controller has reasonable doubts concerning the identity of the natural person making the request, it may request additional information necessary to confirm the identity of the data subject. The information shall be provided in writing or by other means, including, where appropriate, electronically. Where requested by the data subject, the information may be provided orally, provided that the identity of the data subject is proven by other means.
13. Information on the right to rectification: The data subject has the right to obtain from the Controller, without undue delay, the rectification of inaccurate personal data concerning them. Taking into account the purposes of the processing, the data subject has the right to have incomplete personal data completed, including by means of providing a supplementary statement. The data subject may submit the request to the Controller at any time.
14. Information on the right to restriction of processing: The data subject has the right to obtain from the Controller the restriction of processing of their data in the following cases:
    1. the data subject contests the accuracy of the personal data — for a period enabling the Controller to verify the accuracy of the data;
    2. the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead;
    3. the Controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims;
    4. the data subject has objected to processing — pending verification of whether the legitimate grounds of the Controller override those of the data subject.

    Where processing has been restricted, such personal data shall — with the exception of storage — only be processed with the data subject’s consent, or for the establishment, exercise or defence of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the Union or of a member state.

15. Information on the right to object: The data subject has the right to object, on grounds relating to their particular situation, at any time to the processing of personal data concerning them. The Controller shall no longer process the personal data unless it demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or the processing serves the establishment, exercise or defence of legal claims.
16. Information on the “right to be forgotten”: The data subject has the right to obtain from the Controller the erasure of personal data concerning them without undue delay, and the Controller is obliged to erase personal data without undue delay where one of the following grounds applies:
    1. the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
    2. there is no legal basis for the processing;
    3. the data subject objects to the processing and there are no overriding legitimate grounds for the processing;
    4. the personal data have been unlawfully processed;
    5. the personal data have to be erased for compliance with a legal obligation in Union or member state law to which the Controller is subject;
    6. the personal data have been collected in relation to the offer of information society services.

    Where the Controller has made the personal data public, it is obliged to erase the data; taking account of available technology and the cost of implementation, it shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that the data subject has requested the erasure of any links to, or copies or replications of, those personal data.

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If you have any questions about data protection, please contact us: info@pro-medicus.org.